Alna HR Office
HR management, payroll accounting and employee self-service
Alna HR Office is an HR management and payroll accounting solution, based on Microsoft Dynamics 365 Business Central. The system consists of 6 modules which will ensure smooth operation of key personnel processes: time reporting, payroll calculation, personnel management, personnel self-service, annual leave management and calculation of employee incentives.
HR management
Extensive employee data in one unified system
Employee database including previous employment information
Custom templates for your contracts, orders and other documents
Notifications for probation period end, fixed-term contracts, parental leave, employee birthdays, etc.
Analyze alumni employees and the reasons why their contracts were terminated
Mass employee data update
Personnel planning tool
Time management
Various types of work schedules
Extensive time reporting
Automatic vacation split by work year
Time reporting tracking data
Absence accounting (annual leave, sick leave, maternity leave etc.)
Payroll management
Various payroll calculation methods
Automatic accumulation of overtime when working on an aggregate payroll basis
Single and periodic payroll addition/deduction calculation
Vast amount of internal system triggers to minimize error risk
Payment formation in SEPA format
Annual leave management
Management of the company’s obligations to its employees
Management of the company’s obligations to social security entities
Vacation reserve accounting
Incentive management
Easily setup incentive's rules: coefficient, conditions and the base
Incentive-dependent data import from external systems
Close integration with the payroll module
Self-service portal
- Filling out, approving, and tracking the approval process for vacation day and business trip requests;
- Position and salary-related information;
- Employee data and remaining vacation days can be viewed by the supervising manager;
- Vacation day balance to date and by year’s end;
- Vacation and business trip request history;
- Vacation requests in the self-service portal are automatically recorded as absences in the payroll module;
- Monthly password-protected salary slips.
Why Alna HR Office?
Designed for HR management and payroll accounting
Simplifies routine operations and HR processes
Easily adapts to specific business needs
Increases work efficiency
Reduces costs
Reduces the amount of manual labor and minimizes error probability
Alna HR Office will help you take care of your employees from their first day on the job.
Frequently asked questions
We have a very complicated salary calculation formula will Alna HR Office suit our needs?
Alna HR Office has a very wide range of payroll calculation capabilities that can adapt to even the most complex accounting processes: from payroll accounting in logistics companies to workforce accounting in BPO companies.
Does Alna HR Office support total time accounting?
Yes, Alna HR Office has the total time accounting functionality, but you can also select from a list of total time accounting alghorithms to find the one that best suits your business.
Is Alna HR Office being constantly updated?
Yes, Alna HR Office has an active roadmap and is constantly updated in total alignment with the relevant legislative changes.
Will we be able to generate payroll reports?
Yes, you will be able to use a wide range of reports built in Alna HR Office: from HR and time accounting to payroll reports, as well as reports required by the State tax authorities. On top of that you will be able to generate custom reports based on selected criteria.
We have an employee incentive system in place, can Alna HR Office calculate additional incentives using different methodologies?
Of course, Alna HR Office has an Incentive module where you can set up various rules and algorithms for incentive calculation.
Does a vacation request created on the employee self-service portal go directly into accounting?
Yes, after the manager approves the request it is sent directly to the Alna HR Office working time accounting module.
Is the employee self-service portal compatible with mobile devices?
Yes, you can use self-service both on your computer and on your tablet or smartphone.
Feedback
As our company is growing, we were looking for a solution that would meet global security standards and help us with payroll calculation and HR management. Alna HR Office has enabled us to manage all of our key HR and payroll processes while having all of the necessary reports in a single system with all the data being readily available in Lithuania. We have been very happy with the proactive communication and great collaboration with the Alna Business team!
CUJO Finance Team
We aim to become leaders in digital transformation and we‘ve chosen the partners that can help us reach that goal. Alna HR Office implemented by Alna Business allowed us to take care of all the key HR and payroll processes, while Dynamics 365 Business Central helped us to standardize accounting and financial management in our company.
Jelena Salietienė
Chief Financial Officer
For our new plant opening in Kaunas, we identified that HR and payroll calculation processes as critical. Alna HR Office and payroll modules helped us to manage quick employee growth process.
Lina Šlegerienė
Financial Controller at Hollister Lietuva
The new version of Microsoft Dynamics NAV has greatly simplified the accounting process and reduced the likelihood of accounting errors in our company, while Alna HR Office has expanded the system's functionality with useful HR management and payroll functions.
Danutė Poškienė
Head of Finance and Accounting at KRKA Lietuva
Microsoft Dynamics NAV and Alna HR Office have substantially simplified our day-to-day financial, accounting, and HR processes; they have also accelerated data analysis and helped us save time. All of this enabled us to focus even more on our ultimate goal – handling passengers and flights as fast as possible while also ensuring the highest quality of service.
Algimantas Jucevičius
CFO at Litcargus
Alna HR Office has helped us to spend less time on routine operations, optimize the payroll process, and reduce the likelihood of errors in the accounting process.
Julija Monarchova
Head of accounting at Luminor