OpenText Extended ECM
Enterprise content management (ECM)
OpenText Enterprise content management (ECM) solutions help businesses manage the entire lifecycle, distribution and use of business information and documents across the organization: from capturing content to archiving and disposition.
This set of solutions improves productivity, streamlines document workflows by eliminating paper-based processes, increases information availability, control, transparency and reduces operational risks.
Capture any type of document: from paper documents to electronic files (including PDF’s, Word documents, web content, pictures, e-mails etc) and transform them into digital content to make them a key part of your business processes.
Protect critical historical information within a secure, centralized archiving solution leveraging familiar search criteria to find and retrieve desired information from large volumes of stored files in seconds.
Extend the reach of your content by distributing beyond your office: from on-demand digital instructions for the field workforce to integration with supplier ecosystems.
Select a deployment model suitable for your businesses including: public, private or hybrid cloud options.
OpenText products use a simple and intuitive user interface to reduce the learning period and leverage role-based views to customize each employees’ experience.
OpenText ECM benefits:
Reduce paper document flow and digitize internal information.
A single source of truth for every piece of content inside an organization.
Reduced physical archiving premises and associated costs.
Digitize invoice processing and reduce invoice management process costs.
Mobile access for employees on the go and in the field.
Enhance productivity and quicked decision-making thru immediate access to required content in the right context for all employees.
Securely archive electronic documents in compliance with national and international regulations.
Out-of-the-box integration and support for applications, such as SAP® ERP and SuccessFactors®, Oracle® E-Business Suite, Salesforce® and Microsoft® Office 365™ and SharePoint®.
OpenText ECM acts as a center hub for all of your digital content.
What’s the difference between Document Management Systems (DMS) and Enterprise Content Management (ECM)?
ECM is essentially a more sophisticated version of a DMS. ECMs have a more comprehensive way of managing ALL of the company’s digital assets, including documents, web content, pictures and emails, while DMS are usually limited to organizing PDFs and Word documents. ECMs help structure all of your digital assets, setup end-to-end workflows and enable compliance, providing a holistic view of the entire asset library of the organization.
Can I only digitize paper documents?
OpenText ECM empowers digitalization of a wide range of of content, including paper documents, PDF’s, email-s, pictures, WEB content etc. OpenText ECM acts a center hub for all of your digital content.
Is it mobile friendly?
Yes, You can interact with your company's content on the go via iOS or Android apps.
Can I limit employee access to certain content?
Yes, You can setup a custom content view based on an employee job function, their department or any other attribute.
Does the document archiving function comply with GDPR?
OpenText ECM enables You to set up rules of engagement to comply with GDPR as well as other national and international regulations.